Payments

Track how customers pay — cash, M-PESA, or credit — and reconcile mobile money transactions.

Overview

The Payments page shows you the breakdown of how revenue was collected. It's essential for end-of-day reconciliation, especially when you need to match M-PESA transactions to orders.

Use this page to:

• See the cash vs M-PESA vs credit split
• Reconcile M-PESA transactions against your till number
• Identify unclaimed M-PESA payments that need manual matching
• Track credit (unpaid) bills

TIP

This page is available to Admin users only.

What You'll See

Summary Cards

Card	What It Shows
Total Collected	All revenue with order count
Cash	Cash payments with count and percentage of total
MPESA	Mobile money with count and percentage
Credit (Unpaid)	Outstanding unpaid bills with count and percentage

Payment Mix

A horizontal bar chart showing the percentage split between cash, M-PESA, and credit. This gives you an instant visual of customer payment preferences and helps plan cash management.

MPESA Summary

Three highlighted stat boxes:

Box	Description
Transactions	Total M-PESA payment count for the period
Claimed	Payments that have been matched to orders (green)
Unclaimed	Payments received but not yet matched to an order (orange)

Unclaimed payments need attention — they represent money received via M-PESA that hasn't been linked to a specific order. This can happen when a customer pays before the order is entered, or when the phone number doesn't auto-match.

MPESA Transactions

A detailed log of every M-PESA payment:

Column	Description
Trans ID	M-PESA transaction reference
Time	When the payment was received
Phone	Customer's phone number
Name	Customer name from M-PESA
Amount	Payment amount
Status	Claimed (green) or Unclaimed (orange)
Claimed By	Which staff member matched the payment to an order

Use this table for daily reconciliation — compare against your M-PESA statement to ensure all transactions are accounted for.