Financial Analysis (Expenses & Cash)

Daily cash flow — expenses, deposits, float tracking, and cash reconciliation.

Overview

This page answers the question every restaurant owner asks at end of day: "Where did the money go?" It tracks every expense, every deposit, and calculates exactly how much cash should be in the till.

Use this page to:

• Review all expenses for the day
• Verify that cash deposits match what's expected
• Catch discrepancies early with the cash reconciliation calculation
• Track float (opening cash) across terminals and shifts

TIP

This page is available to Admin users only.

What You'll See

Summary Cards

Card	What It Shows
Total Expenses	Sum of all expenses with transaction count
Total Deposits	Cash deposited to safe or bank
Total Float	Opening cash float with entry count
Net (Deposits − Expenses)	Quick indicator — green means deposits exceed expenses

Expense Breakdown

A table listing every expense category with:

• Item — expense description (e.g., Eggs, Beef, Soda, Casual Pay)
• Count — number of purchases
• Total — amount spent
• Avg — average per purchase
• % of Total — visual bar showing proportion of total expenses

The Top Expenses sidebar ranks your biggest expense categories by total value. Use this to monitor food costs and spot unusual spending patterns.

Cash Reconciliation

The most important section on this page. It walks through a step-by-step cash flow calculation:

  Sales (Gross)
− Voids
= Gross Sales
− Expenses
= Net Sales
− MPESA
− Unpaid Bills (Credit)
= Expected Cash
− Float Delta
= Expected Deposit

  Actual Safe Deposit
  Variance

A Variance of zero means everything balances perfectly. A non-zero variance means the physical cash count doesn't match what's expected — this warrants immediate investigation.

WARNING

A negative variance means there's less cash than expected. Common causes: unrecorded expense, miscounted float, or unreported breakage. Investigate the same day while details are fresh.

Float Entries

A table showing cash float records for each terminal and shift:

Column	Description
Date	Entry date
POS Terminal	Which terminal
Cashier	Who managed the float
Opening	Starting cash balance
Refloat	Any cash added during the shift
Closing	End-of-shift cash count
Delta	Difference (color-coded — red if negative)